BY-LAWS OF THE WESTERN CUMBERLAND COUNCIL OF GOVERNMENTS
We, the duly elected representatives of local governments
in the Western Cumberland region hereby join together in a voluntary
organization to be known as the Western Cumberland Council of Governments,
hereafter WCCOG, for the purpose of meeting at regular intervals to discuss and
study community challenges of mutual interest and concern.
We realize that our individual and common destinies rest
with the interdependent actions of the local governments, which comprise our
The voluntary association, which we have formed, is a
vehicle for closer cooperation and is not a new layer of government or a
super-government. As a voluntary organization of local governments, the members
seek, by mutual agreement, solutions to mutual problems for mutual benefit.
Our goal is to combine our total resources for regional
challenges beyond our individual capabilities while retaining and strengthening
or local municipalities.
This organization shall agree:
To serve as a mutual forum to identify, discuss, and bring into focus
regional challenges and opportunities.
To serve as a vehicle for the collection and exchange of information of
To provide a continuing organizational machinery to insure effective
communication and coordination among governments and agencies.
To facilitate cooperative purchasing and buying agreements for projects
of mutual benefit.
To create agreements and cooperative action proposals among member
governments for specific projects or other interrelated developmental needs.
To maintain liaison with members, other governmental units, and private
groups or organizations and to serve as a regional spokesman.
To review and coordinate federal, state and local programs of regional
The WCCOG is established under the Commonwealth of Pennsylvania enabling
legislation as authorized by the State Constitution and Acts of the General
Assembly “Intergovernmental Cooperation Act, Act 180 of 1972”, as may be amended
from time to time.
Eligibility – for membership shall be open to the following local
Lower Mifflin Township
Lower Frankford Township
North Newton Township
South Newton Township
Upper Frankford Township
Upper Mifflin Township
Mt. Holly Springs
West Pennsboro Township
Eligibility - Associate non-voting memberships:
Big Spring School District
Shippensburg Area School District
West Shore Bureau of Fire
Carlisle School District
Eligibility - Honorary non-voting
Newville Water & Sewer Authority
Shippensburg Borough Authority
Newburg Hopewell Sewer Authority
Dickinson Township Municipal Authority
Mt. Holly Springs Sewer and Water Authority
West Pennsboro Municipal Authority
Conditions – A local government, to obtain and retain voting
membership in the WCCOG shall:
Be approved for membership by a unanimous vote of the Membership.
Adopt an Ordinance or Resolution of Membership satisfactory to the
WCCOG Solicitor, if one exists, or the Membership.
Comply with requirements concerning financial contributions of its
members as defined in Article IV of these by-laws.
Withdrawal – Withdrawal from the membership of the WCCOG shall be
affected by formal resolution and written request for withdrawal from the
local governing body. A minimum of thirty (30) days notice, prior to end of
fiscal year, of such action shall be required.
Participation – Any voting member municipality shall be eligible
to participate in any special feasibility study and any area-wide service
program provided the governing body of such municipality approves its
participation by motion or resolution.
All voting members of the WCCOG
shall carry out discussion of particular plans, actions or functions proposed
initially. Voting on specific questions of mechanics or policy shall be limited
to those particular member municipalities who agree to participate in such
plans, actions or functions.
Associate non-voting memberships – Associate non-voting
memberships may be conferred on any governmental unit or other legal entity by
majority vote of the Membership. Associate members shall have no right to vote
on any matter, but may participate in such programs as the WCCOG may designate.
Associate members shall be exempt from Article IV of these by-laws, but must pay
a yearly membership fee set by the Membership. The yearly membership fee shall
remain the same for all associate members.
Honorary non-voting memberships – Honorary non-voting memberships
may be conferred on any person or entity by majority vote of the Membership.
Honorary members shall have no vote on any matter. Honorary members shall be
exempt from Article IV of these by-laws but must pay an administrative fee for
Membership – The governing body of each member government shall
select an official representative and an alternate representative. Each member
government shall notify the WCCOG in writing each January of the names of the
official representative and alternate representative.
2. Voting – Each member
municipality will have one vote through its official representative or
alternate. Proxy voting shall not be permitted. Voting requires a simple
majority of those members present, except as otherwise stated.
3. Quorum – A quorum
shall consist of a simple majority of its total voting membership. In the
absence of the official representative, the alternate representative shall
have authority to vote in his place.
Participation in Activities – Any member municipality shall have
the right to refrain from any discussion or action of the WCCOG. A member shall
not share the costs or vote for final implementation of projects or programs in
which it is not a participant.
Notice of Meetings – Agenda and meeting minutes will be sent seven
(7) days in advance of meeting date. A calendar of the annual meeting dates
shall be established in November and ratified at the reorganization meeting in
January. Notice of such meetings will be given to the newspaper in January.
The Officers shall consist of the President, Vice-President, Secretary
and Treasurer. The President may appoint committees as needed.
An individual may serve in the position of President for two consecutive
one (1) year terms. He/she will not be eligible to re-serve as
President for a period of one (1) year.
FINANCES AND RULES
- Based upon annual estimated requirements prepared and
agreed upon by the Membership and upon grants received in order to support
this organization, the members shall pay annual membership fees.
- Funds that accrue to the WCCOG for its use in
furthering the aims and purposes of the voluntary organization shall be
controlled, dispersed, and accounted for in a manner prescribed by these
by-laws. There shall be two (2) signatures to all contracts and legal
agreements, one of who shall be the President or Vice-President and one of
who shall be the Secretary or Treasurer.
- Service fees and other costs for special projects
shall be prorated among the member governments participating in such
projects in a manner mutually agreed upon.
- The annual fee as established by the WCCOG is
to be paid not later than the end of January of each year.
- A new member joining the WCCOG during the first
six months of the year shall pay the annual fee. After the first six months,
new members will pay ½ of the fee.
- A Nominating Committee, appointed by the President in
September, will select a slate of officers for an election to be held in
THE WESTERN CUMBERLAND COG
- Election of Officers – The officers shall
consist of the President, Vice-President, Secretary and Treasurer. Such
officers shall be elected by the membership in December and take office in
January at the annual meeting of the WCCOG. All officers are subject to
removal at any time by affirmative vote of a majority of the total
Membership. In the absence of an elected Secretary and/or Treasurer, the
voting Membership may appoint the administrator as Secretary and/or
Treasurer. If the administrator is appointed Secretary and/or Treasurer,
additional compensation may be provided as deemed appropriate by the
- Duties of the President – the President shall
be the chief elected officer of the WCCOG and shall preside at all meetings.
The President shall have general charge and supervision of the business of
the WCCOG. The President shall appoint all committees unless the Membership
directs otherwise. The President shall be the principal spokesperson for the
WCCOG. The President shall perform such duties as may, from time to time, be
assigned by the members.
- Duties of the Vice-President – The
Vice-President shall possess the power and shall perform the duties of the
President in his/her absence or disability.
- Duties of the Secretary – The Secretary shall
keep the minutes of all meetings; shall give all notices of meetings; shall
sign with the President, contracts, instruments and documents and other
items authorized by the WCCOG; shall perform all duties incidental to the
office of Secretary; and the Secretary for the time being in office, shall
deliver all books and papers to the successor immediately upon their
election, or to the WCCOG when so required.
- Duties of the Treasurer – The Treasurer shall
have or provide for the custody of the funds of the WCCOG; shall provide for
the collection and receipt of monies earned by or in any manner due to be
received by the WCCOG; shall deposit all funds in their custody as treasurer
in such banks or other places of deposit as the WCCOG may designate, shall
render a written monthly account showing their transactions; and in general,
shall discharge such other duties as may, from time to time, be assigned to
them by the Membership. The Treasurer, from time being in office, shall
transfer and deliver all funds, securities, books, records and papers of the
WCCOG in his/her custody to its successor immediately upon his/her
qualification. The Treasurer shall permit all records and accounts of the
WCCOG, kept by him/her and in his/her custody or possession, to be examined
annually or at any time requested by the WCCOG. An Audit Committee shall be
appointed in December. The Committee shall consist of three (3) WCCOG
members, who will audit all WCCOG financial records annually, to ensure they
are true and correct. The audit shall be completed no later than March 1,
the results of which shall be placed on the WCCOG March agenda.
- Ad Hoc Advisory Committees – The WCCOG may have
ad hoc advisory committees reporting to the President. Such committees may
be comprised of staff, personnel from the member Local Governments,
Counties, the State and Federal Government agencies, regional commissions
and public or private persons and corporations involved in conservation and
development problems and opportunities in the West Cumberland region. The
President shall have the authority to appoint and remove members of the ad
hoc committees. Ad hoc committees shall serve in an advisory capacity as
requested by the President.
- An Executive Committee shall consist of the President,
Vice President, Secretary, Treasurer and others designated by the President.
- The Administrator of the WCCOG will assume the duties
of the Treasurer and/or Secretary in their absences from their offices, and
perform other duties assigned by the President and shall be accountable to
the Executive Board.
Amendments to these by-laws must be initially
approved by a majority vote of the membership. In order to be adopted, any
amendments must be approved by a unanimous vote at a second WCCOG meeting.
Amendments shall not be effective until approved by a resolution from each