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March Meeting Minutes

Western Cumberland Council of Governments
Regular Monthly Meeting
Minutes of March 14, 2016
West Pennsboro Township Building

Bill Jones called the meeting to order at 2:00 p.m. with the Pledge of Allegiance.      
 
CITIZENS' COMMENTS
 
SPEAKERS
 
APPROVAL OF MINUTES
The minutes of February 8, 2016 were approved on a Martin/Myers motion. The motion carried. 
 
ADMINISTRATOR'S REPORT
The February 29, 2016 bank balances were as follows: Checking $7,456.06, Savings $8,196.70 and Regional Code MMA $91,738.50.  West Pennsboro Township earned $449.16 for UCC building permit administration in February and the WCCOG earned $112.29 for the same period.  The February Treasurer's Report and the March Bill List of $7,573.45 were approved and authorized on a Myers/Bachman motion which carried.
 
COMMITTEE REPORTS - LEGISLATIVE AFFAIRS
Rachel Shambaugh from Steve Bloom's office reported that Representative Bloom is definitely moving forward with legislation regarding the Covered Device Recycling Act (Act 108) for municipalities greater than five miles from a DEP-permitted electronics recycling facility. 
 
Representative Bloom anticipates a lot of action at the Capitol this week.  They will be tying up loose ends on the 2015-2016 budget.  Also, it is full speed ahead for the 2016-2017 budget.
 
COUNTY & STATE REPORTS
Jeff Kelly reviewed the Cumberland County Packet.  The Planning Commission is researching the impact of the recent Supreme Court case of Reed vs. the Town of Gilbert, AZ.  The court's decision noted that signs should not be regulated based on content.  An informational document will be developed and provided to municipalities.
 
The Cumberland County Annual Report is completed and available for review on the website.
 
The Planning department will be holding its annual Planning Commission University (PCU) course on March 29th from 6PM to 9PM.  It includes basic training on the roles and responsibilities of a planning commission.  There are about twenty people signed up so far.
 
The Cumberland County Commissioners recently signed a resolution urging the State to amend the Covered Device Recycling Act.  Local municipalities are encouraged to sign it as well.  There is a public hearing scheduled for March 21st at 9AM.  Pre-registration is required for attendance.
 
Lori Glace was recently hired by Cumberland County.  She will be in charge of the Dirt, Gravel, and Low Volume Roads Program. 
 
Vince DiFilippo mentioned that the County was able to increase its cash reserves by approximately three million dollars.  The total revenues for 2015 were higher than expected and the total expenses were less.
 
Cumberland County hopes to have all of the County bridges either repaired or replaced in the next five to six years thanks to the additional monies generated by the five dollar County fee on all vehicle registrations.
 
Mary Kuna plans to reach out to the individual municipalities in the near future to help them be ahead of the curve when it comes to site functions.  Municipalities would like to know more about the prospects coming into the area.
 
SOLICITOR'S REPORT
Marcus McKnight suggested the local municipalities continue to pursue Land Partnership Grants through Cumberland County.  The funding comes from Marcellus Shale.  Last year $200,000 was available.
 
Marcus explained how the UCC Appeals Board process works.  This is the only service that Attorney McKnight provides that he bills for and the cost is reimbursed by the applicant.
 
MUNICIPAL REPORTS
Big Spring School District - Vonda Kelso mentioned that the School District has approximately one million dollars' worth of roof repair projects at Mount Rock Elementary, the Middle School, and the District Office planned for this summer.  The parking lot at Mount Rock Elementary School will be repaved this summer.  The stadium project is still on track to begin in April.  The District will be okay budget wise thru June, possibly even July.  They are operating on the reserves that they have.  They may need to seek a loan in late June or July.
Cooke Township - Bill Jones said the Township has been filling pot holes as well as cleaning out the inlets and outlets of culvert pipes. They had to pick up a hot water heater that someone dumped out along a township road.  They smoothed some gravel roads with a tractor and road drag.
Dickinson Township - Larry Barrick reported the Township is looking for a zoning officer.  Their road projects are currently out for bid.  The total estimated cost is $850,000.  Larry strongly recommended that each municipality adopt the Covered Device Recycling Act Resolution.
Lower Frankford Township - Dave Bachman said that the Township has been receiving numerous phone calls about a local farmer spreading “food processing residual waste” and the terrible odor that it is emitting.  Cumberland County Conservation District and DEP cannot find any violations in the farmer's manure management plan.  The Township is inviting Representative Bloom to the next Board meeting in hopes to start legislation restricting the spreading of this waste especially onto the frozen ground.
Mount Holly Springs Borough - Pam Still reported the Borough just had its semi-annual traffic signal inspection.  They are considering replacing existing bulbs with LED if they are able to find grant monies available to help financially.  The Borough applied for a $30,000 engineering/design grant through the Chesapeake Bay Trust to work on plans for potential rain gardens that would be placed on Baltimore Ave.
Newville Borough - Mike Fry mentioned the Borough has begun the installation of a small park at the trail head.  They are reviewing plans submitted by the Cumberland Rails to Trails for a pedestrian bridge that will cross Big Spring Ave/Big Spring Road.  A box culvert is be installed on Route 233.  Cumberland Perry Vo-Tech students are building a gazebo for the Borough to place at West Street playground.
North Newton Township - Mike Gutshall said that the Township has been sealing cracks in the roads.  They continue to replace signs and clean up downed trees throughout the Township.  The next big project the Township has planned is sealing the roads in North Newton Hills.
Penn Township - Gary Martin mentioned the Township recently had a zoning hearing and the Board voted to uphold the decision of the Township's zoning officer.  The results of the Route 233 study were submitted to PennDOT on Friday.  The last public hearing concerning the plans for Route 233 will be held on April 14th.  The Township voted to approve the County resolution to amend the covered device recycling act.  They have been trimming trees and brush along the roads.
West Pennsboro Township - Wayne Myers reported that the Township has been working on the sewer line.  They have also been repairing pot holes and trimming trees and brush along the roads.
 
OLD BUSINESS
Karen distributed the official LTAP class schedule that will be sponsored by WCCOG. 
 
NEW BUSINESS
 
The meeting was adjourned at 2:35 p.m. on a Myers/Martin motion which passed.
 
Respectfully submitted by Karen M Heishman, Administrator/Secretary/Treasurer.
 
March 14, 2016 WCCOG Attendance Record:
 
Rachel Shambaugh, 199th District
Vonda Kelso, Big Spring School District
Bill Jones, Cooke Township
Larry Barrick, Dickinson Township
Dave Bachman, Lower Frankford Township
Pam Still, Mount Holly Borough
Mike Fry, Newville Borough
Mike Gutshall, North Newton Township
Gary Martin, Penn Township
Dick Adler, West Pennsboro Township
Wayne Myers, West Pennsboro Township
Peter Conlow, MDIA
Marcus McKnight, WCCOG Solicitor
Mary Kuna, Cumberland Area Economic Development Corporation
Vince DiFilippio, Cumberland County Commissioner
Jeff Kelly, Cumberland County Planning Commission
Karen M. Heishman, WCCOG Administrator/Secretary/Treasurer