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February Meeting Minutes

Western Cumberland Council of Governments
Regular Monthly Meeting
Minutes of February 8, 2016
West Pennsboro Township Building

Bill Jones called the meeting to order at 2:00 p.m. with the Pledge of Allegiance.      
Todd Troutz, Associate and Traffic Division Manager from Michael Baker International, made a presentation on behalf of Big Spring School District concerning a pedestrian safety improvement project that is planned to begin this summer.  The District plans to update the flashing warning signs at all of the schools; make sidewalk improvements at the High School, Middle School, and Mount Rock Elementary School; and raise the blacktop and add speed humps at the intersection of Mount Rock Road and Lefever Road.  The improvement project has already been turned in to PennDOT as well as the municipalities involved.
The minutes of January 11, 2016 were approved on an Oldt/Kerr motion. The motion carried. 
The January 31, 2016 bank balances were as follows: Checking $4,115.70, Savings $8,196.70 and Regional Code MMA $93,039.88.  West Pennsboro Township earned $755.28 for UCC building permit administration in January and the WCCOG earned $188.82 for the same period.  The January Treasurer's Report and the February Bill List of $9,682.01 were approved and authorized on a Myers/Martin motion which carried.
Mike Gutshall reported it has been 223 days now without a state budget.  There has been discussions about an increase in natural gas drilling taxes that could generate 200 million additional tax dollars.
Rachel Shambaugh from Steve Bloom's office reported that Representative Bloom plans to introduce legislation waiving the provisions of Covered Device Recycling Act (Act 108) for municipalities greater than five miles from a DEP-permitted electronics recycling facility.  This legislation will help ease the glut of recyclables while also providing relief to our rural communities where access to recycling centers is extremely sparse, all while ensuring that covered devices are properly disposed of in safely regulated landfills rather than illegally dumped or dangerously stockpiled.
Mary Kuna invited everyone to attend a revitalization meeting on February 22nd from 5PM to 7PM.  This meeting will focus on the Shippensburg area.
Jeff Kelly reviewed the Cumberland County Packet.  The Planning Commission will be holding two outreach meetings, one on February 9th for the East region and one on February 23rd for the West region.  Topics that will be discussed are the economic activity report, the comprehensive plan update, farmland preservation, the recycling program, and vector control mosquito regulations.
The annual building permit survey report is due back to the Planning Department by February 26th.
The Planning department will be holding its annual Planning Commission University (PCU) course on March 29th from 6PM to 9PM.  It includes basic training on the roles and responsibilities of a planning commission.
Vince DiFilippo mentioned that the County is seeking bids to potentially outsource services like food and housekeeping for the County Home.
Cumberland County has filed litigation against twenty-two service providers in an effort to recoup nearly 6.7 million dollars from under billing of 9/11 assessment charges that have occurred over the last six years.
The County is currently processing all of the Emergency Declaration data from the local municipalities in regards to the January 22nd-23rd snowstorm and it will be then forwarded to PEMA.
Marcus McKnight said the UCC Appeals Board held a hearing on January 25th for the Big Spring School District concerning the number of stalls required in the proposed restroom facility at the Big Spring Stadium.  The appeal was approved and the decision should be finalized by the end of the week.
Big Spring School District - Rick Kerr mentioned that the School District will be okay budget wise thru June, possibly even July.  They are operating on the reserves that they have.  They will need to seek a loan in late June or July.
Cooke Township - Bill Jones said the Township has finally hired a part-time road crew member.  They experienced multiple truck breakdowns and Penn Township graciously helped open the roads during and after the large snowstorm.
Dickinson Township - Larry Barrick reported the Township has finished up all the culvert replacements and Yellow Breeches Road is open again.  A new roadmaster was hired and he started in January.  They had some snow equipment damage from the snowstorm that the roadmaster was able to fix in house.  A new zoning officer was also hired, he starts on February 15th.  The road projects will soon be going out for bid.
Lower Frankford Township - Dave Bachman said that the Township was very busy with snow removal due to the snowstorm.  The Township will be meeting with Sunoco concerning the road crossings later this week.  The estimated start date for phase two of the Mariner Pipeline is April 1st.
Mount Holly Springs Borough - Pam Still reported the Borough's code enforcement officer, Joe Andreatti was able to narrow down the list of outstanding building permit inspections.  One part-time maintenance employee as well as one part-time police officer were recently hired on as full-time employees.  Several Borough employees spent overnight shifts loading and hauling snow out of the Borough.  One dump truck broke down and cost $5,000 to repair.  They will be requesting $13,000 reimbursement from PEMA for the snowstorm. 
Newville Borough - Mike Fry mentioned the Borough has finally finished with snow removal from the snowstorm.  A small park is in the planning stages to be constructed at the trail head.
North Newton Township - Mike Gutshall said that the Township had a broken plow during the snowstorm.  They continue to replace signs and clean out drains throughout the Township.  The Bulls Head Road bridge replacement project has been put out for bid.
Penn Township - Gary Martin mentioned the Township came through the snowstorm really well.  They had no issues with equipment.  The Township has an old storage building/salt bins that they plan to tear down and build a new building in its place.
Shippensburg Township - Steve Oldt reported that the Township struggled with snow removal during the snowstorm.  They also spent a lot of time completing the PEMA paperwork in hopes of getting reimbursed for monies spent on salt and on overtime caused by the snowstorm.
West Pennsboro Township - Wayne Myers reported that the Township had equipment breakdown during the snowstorm.  It was very disappointing that the hydraulics in the brand new dump truck stopped working.  They continue to clean out drains throughout the Township
The UCC Appeals Board needs to reorganize.  Bill Jones made a motion to appoint Tim Barrick to a permanent position on the Board and make Robert Henry an alternate on the Board, second by Wayne Myers and the motion carried.  The participating municipalities should be pursuing possible alternates for the Board since we seem to be having more and more hearings lately.
Karen distributed a draft schedule of LTAP classes that will be sponsored by WCCOG.  Karen asked if it would be possible to charge non-members a small fee for lunch and then she would be able to just provide food and drink for everyone in attendance.  Gary Martin made a motion to offer non-members the choice of paying for lunch or brown bagging it, second by Bill Jones and the motion carried.
The meeting was adjourned at 2:45 p.m. on a Jones/Martin motion which passed.
Respectfully submitted by Karen M Heishman, Administrator/Secretary/Treasurer.
February 8, 2016 WCCOG Attendance Record:
Rachel Shambaugh, 199th District
Rick Kerr, Big Spring School District
Todd Troutz, Traffic Engineer for BSSD
Bill Jones, Cooke Township
Larry Barrick, Dickinson Township
Dave Bachman, Lower Frankford Township
Pam Still, Mount Holly Borough
Joe Andreatti, Mount Holly Borough
Mike Fry, Newville Borough
Mike Gutshall, North Newton Township
Gary Martin, Penn Township
Steve Oldt, Shippensburg Township
Wayne Myers, West Pennsboro Township
Peter Conlow, MDIA
Marcus McKnight, WCCOG Solicitor
Mary Kuna, Cumberland Area Economic Development Corporation
Vince DiFilippio, Cumberland County Commissioner
Jeff Kelly, Cumberland County Planning Commission
Karen M. Heishman, WCCOG Administrator/Secretary/Treasurer